Configuring the Transmitter Vendor Record

Before creating the electronic file, you must create a vendor record for the transmitter of the files. If the transmitter already has a vendor record (as would be true if the property-management company is its own transmitter), that vendor record must meet the requirements described in this section.

Do not use punctuation (for example, an apostrophe or dash) in the Name and Address fields of the transmitter vendor record.

For general information about adding a vendor record, see “Vendor Procedures” in the Core User's Guide.

To set up your 1099 transmitter as a vendor

1	From the side menu, select Payables > Add Vendor. A blank Vendor screen appears.

2	Complete the following fields at the top left:

Name/Last, Address	The organization name associated with the federal tax identification number. If the organization name requires two lines, use the Address field for the second line. The name entered here must be the name associated with the federal tax identification number.
Address, Address 2, City St. ZIP	Address to which the IRS should send correspondence. If the organization name requires two lines and, therefore, uses the Address field, type the address in the Address 2 field. If the organization name fits in the Name/Last field, use the Address field for the street address and leave the Address 2 field blank.
Contact	Name of person the IRS should contact regarding the transmission.
Office	Phone number at which the contact can be reached.
E-mail	Email address for the contact person.

3	In the Memo field, in the Checks section, type the Transmitter Control Code (TCC) provided by the IRS.

4	Complete the following fields in the Tax Information section:

Fed Tax ID	Federal taxpayer identification number for the transmitter company. Processing of the electronic file will fail if this field is empty.
Gets (Voyager 6)	Select None.
Name	Leave this field empty.

5	Click Save.