Adding Properties

If you want to add and set up a condo, co-op, or HOA property, you must first add a new property record, select an association type, and set association-specific information.

To add a property record

1	From the side menu, select Setup > Property > Add Property. The Property screen appears.

2	Complete the screen, as needed:

Property	A unique code for the property. This code can be any combination of up to eight letters and numbers.
Address	These two lines are automatically copied to the Address field for every building, unit, and owner record that you add to the property.
Country	This field only appears if your database is set up for multiple countries.

3	In the property type list, select Association. If the property is also an international property, hold CTRL and click International. You should not select any other property type.

The options available in the property type list depend on your Voyager license and installed modules. If you want to obtain licenses for additional property types, contact Yardi technical support or sales. For information about setting up properties with other property types, see the documentation for the appropriate property type.

4	Click Save. The Attributes tab, the Contacts tab, a space for photos and other graphics, and the Functions menu appear.

If you close the Property screen before completing the fields on the Condo Property, Co-op Property, or HOA Property screens, you will not be able to review or edit the property record in Voyager Condo, Co-op, and HOA. In order to continue setting up the property, you must review the property record in Voyager Residential. For more information, see “Working with Property Records” in the Voyager Core Setup Guide.

5	On the Functions menu, click Property Control. The Property Control screen appears.

6	Scroll down to the Associations section.

7	In the Association Type field, select the property's association type.

The options available in the Association Type list depend on the unit-rental types that you have added to the database. You must add a unit-rental type for each association type: condo, co-op, and HOA. For more information, see “Adding Unit-Rental Types” in the Voyager Core Installation and Administration Guide. A property's association type affects the names of certain fields, labels, and screens.

8	Click Save.

9	Click Close.

10	On the Functions menu on the Property screen, click Assoc Property. Depending on the property's association type, the Condo Property, Co-op Property, or HOA Property screen appears.

11	Click the Edit button next to the Help button.

12	Complete the screen, as needed. For more information, see “Condo Property, Co-op Property, and HOA Property Screen Reference”.

13	If you have set up counties, complete the Parcel Number section:

a	In the County field, select the county in which the property is located. All parcel levels for the county appear below the field.

b	In the field for each parcel level, type the parcel level information, as required by your organization.

14	Click Save.

Condo Property, Co-op Property, and HOA Property Screen Reference

For information about the Late Fee and Interest tabs, see Chapter 7, “Late Fees and Interest.”

Corporation ID	The corporation ID, as registered, or another official identifier for your organization.
Registration Date	The date on which the condo, co-op, or HOA property was registered.
Property % Common	(This field appears only on the Condo Property and HOA Property screens.) Type 100. Voyager compares this percentage to the sum of all percentage of common ownerships for units in the property and displays the two values on the Condo, Co-op & HOA Dashboard.
Property Shares	(This field appears only on the Co-op Property screen.) The total number of shares for the co-op association. Voyager compares this number to the sum of all shares of units in the property and displays the two values on the Condo, Co-op & HOA Dashboard.
Commercial Sq Ft	The total square footage of commercial space in the property, if applicable. This field is for informational purposes only.
Condo Sq Ft	(This field appears only on the Condo Property and HOA Property screens.) The total square footage of condo or HOA space in the property, including units and common area space.
Co-op Sq Ft	(This field appears only on the Co-op Property screen.) The total square footage of co-op space in the property, including units and common area space.
Rounding	The default method for rounding scheduled charges in the property. Options are: Up Charges are rounded up. Down Charges are rounded down. Standard Charges are rounded to the nearest increment. For example, if you round to an increment of 1.00, a value of 0.65 becomes 1.00 and a value of 0.40 becomes 0.00. You can select the rounding increment in the Rounding to Nearest field.
Rounding to Nearest	The rounding increment used by the Rounding field.
Charge Sequence	The default method by which Voyager prints the Owner Statement and Condo Invoice reports for owners in the property. Options are: Owner Voyager prints a single statement of transactions and a grand total for all of an owner's units. Unit Voyager prints a separate statement of transactions for each of an owner's units. Master Unit Voyager prints a separate statement of transactions for each of an owner's master units. Each statement includes transactions for subunits that are related to the master unit. For more information, see “Relating Master Units to Subunits”. You can override this setting for an individual owner by editing the Charge Sequence field on the Other Info tab on the Owner screen. For information about the Owner Statement report, see “Generating Owner Statement Reports”. For information about the Condo Invoice report, see “Generating Condo Invoice Reports”.